Hello! GroupCamp for Gmail add-on replaces GroupCamp Gmail Gadget following Google's decision to shut down Gmail contextual Gadgets for G Suite users. The GroupCamp add-on is available for Gmail and G Suite users.
This blog post is dedicated to administrators that have their GroupCamp account associated with a Google G Suite domain.
G Suite news
- User self-provisioning (ON/OFF) - Set to OFF for existing accounts.
- A Super Admin user is selected in the G Suite domain and the ID is used for all G Suite domain data access by GroupCamp administrators.
- GroupCamp administrators can:
- Add G Suite users with the Create colleagues window (G Suite tab).
- Re-sync user and manage Google apps access with the Directory > G Suite app.
When your GroupCamp account is linked with your Google Apps for Work domain, you can know view Google Calendars of your colleagues inside GroupCamp.
When colleagues have synced their Google Apps calendars in their GroupCamp preferences, you can access their calendars when assigning a task.
As you know we are planning significant changes with the new Tasks application. This week we are releasing two new features in the Tasks application of GroupCamp Project which are Start Dates and task progress with Percentage Completion. Those 2 features are available as from the PLUS plan of GroupCamp Project and can be enabled or disabled in the Tasks Application Settings.
Dear GroupCamp users,
After various requests we are now happy to bring you what we are calling Parallel tasks in GroupCamp Project. You now have the ability to assign the same task to multiple users.
What is key about this feature is that it will allow you to manage each assignment individually. We now use it intensively within GroupCamp and simply cannot do without it. With parallel tasks you also have new related application settings.
Note 1: please note that the number of assignees in parallel on a task is limited for a GroupCamp Project plan. Please refer to our Plans & Pricing page.
Note 2: If you were previously using assignments to the name of the company when using tasks, those tasks are automatically converted into parallel tasks. All company users become parallel assignees. Please note also that depending upon your plan the number of parallel assignees will therefore be limited.
Parallel project task management with the new task creation form
This post is meant to answer regular requests we have from our clients about what are the some of the best practice they should know about when using GroupCamp Project to collaborate with clients. Over the last months we have built many features which makes customer collaboration even easier for our clients. This post presents the 10 best practices which have proved to be key in building successful customer projects. Please note that the basic features for client collaboration video can be found in the video at the end of this post taken from the GroupCamp Webinar series and available in the GroupCamp Youtube Channel
I - Invite your clients into projects as guests and customize application settings
As described in our FAQ, there is a key difference in GroupCamp between Users and Guests. By adding your clients as Guests you can easily control what they can or cannot do in the project settings. You might decide that clients should not be allowed to complete tasks or delete files. This can be achieved in Application Settings.
2 - Plan your teamwork so your team is synced on the key deadlines
There is no client project without key milestones. By using the Milestones app and linking them to task lists, your client can see the key steps (and the updates) in the milestones graphic view. The same of course applies to the cross-project view if your client has been invited in multiple on-going projects within your account. By putting themselves as owners of all milestones of a given project, managers will receive weekly email digests of all tasks related to the milestones of the client project.
3 - Don’t start from scratch every time, build a client project template for Files and Tasks
Client projects often follow the same business process. Automation is therefore key to make sure your team can be as productive as possible. By defining a client template project (create a project and call it ‘Client Project template’) you can import files from the template project using tags and you can import task lists the same way.
The GroupCamp team is happy to announce that we have gone one step further for our Gmail and Google Apps users in our integration with Google Docs. As you know, up till now, GroupCamp Project has two main Google Docs integration features which are:1) the ability for users to create a Google Docs file from GroupCamp which is readily shared with all members of a Google Apps domain (for Google Apps accounts) and 2) the ability to link to an existing Google Docs Files from your online projects.
We have now worked on giving you a view of the actual revisions of your various Google Docs file in your Google/Gmail or Google Apps account. And because the magic never stops, you can also decide for a particular revision of a file, in which format you want to import the file into your project. This allows you to easily convert a Google Docs file into PDF or Microsoft Excel, Word or Powerpoint format. We have also implemented for your Google Docs documents, the ability to convert them into .odt or .ods (OpenDocument format) files.
Google Docs revision management information within your projects
In the Files application of your project, you can link to a Google Docs file if your GroupCamp account is linked to either a Gmail or Google Docs Account or if it is installed in your Google Apps domain. To link to a Gmail account, add your Google Account in the ‘My Settings’ section. If you want to install GroupCamp in your Google Apps domain, first go to the Google Apps Marketplace.